Use an evidence register
Create a register with a document name, responsible person, version and storage location. Separate current documents from superseded versions so reviewers can identify the applicable procedure.
Agree access first
Ask which records are needed and how they should be shared. Confirm access arrangements before transferring sensitive customer information. Start with redacted examples when suitable for the agreed scope.
Track outstanding questions
Keep a shared list of requests and clarifications, with an owner for each response. This makes it easier to distinguish missing evidence from work still in progress.
These are practical preparation suggestions, not a statement of legal requirements. See FINTRAC’s official guidance for Canadian regulatory information.
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